How To Manage Junk Emails In Microsoft Outlook

The junk Email folder is the one that has spam messages. Outlook considers a few messages to be spam and hence moves them to the junk email folder. But still, you find a few email messages in your inbox that you consider being junk. So how to move them out of the inbox? That’s where Outlook has a feature to add filters/conditions to the emails you feel are junk so that the next time you receive it directly in the junk folder or you can also permanently delete it. You have different options to say this particular email address is valid and should be in the inbox while the other invalid ones should just not be seen in the inbox. You can even block the email ids, the functionality is similar to just blocking the contacts on phone. In this article, let us see the effective way to manage junk emails in Outlook.


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Manage Junk Emails In Outlook

 

Step 1: Open Microsoft Outlook and select the email you want to mark as junk.

Step 2: Right-click on the email and from the list of options click on junk

Step 3: There appear different options like block sender, never block sender, junk email options, etc

Step 4: For example let us click on block sender. 

 

Block Sender

 

Step 5: Now this email will be seen in the junk email folder on the left and the email id will be blocked so that you do not get any future emails from that particular email address.

Step 6: Suppose you found a few emails from the junk folder are valid and should not be in junk, then right-click on that email message in the junk folder

Step 6: Then from the list select junk and then click on not junk

 

Not Junk

 

Step 7: There appears a pop-up window saying this message will be moved back into the inbox folder, Make sure the checkbox below it is checked and click on ok

 


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Not Junk Popup


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Step 8: Now we will look at junk email options. For this, right-click on the email message from the inbox and select Junk. Then click on Junk E-mail Options

 

Junk Email Options

 

Step 9: In the appeared window there are several tabs. If you click on the Options tab then here are the different levels of junk email protection like no filtering, low, high, permanently delete, safe lists only, etc

Step 10: You can select any of them as per your requirement by clicking on the radio button beside them. In the image below I have selected Low

 

Options

 

Step 11: Next, click on the Safe senders tab, this means the email ids specified here are safe and never fall under junk emails.

Step 12: You can add the email address to the safe senders list by clicking on the Add button.

 

Safe Senders

 

Step 13: Enter the valid email address and click ok

 

Add Email

 

Step 14: Edit the added email address by selecting the email to be edited, then click on the Edit option to correct the email address

Edit

 

Step 15: To remove the email address, select the email and click on Remove

 

Remove

 

Step 16: In case you have a list of email addresses to add, then importing them is a good option. Keep ready all the email addresses in a text file and click on the import from file button

 

Import File

 

Step 17: If you want to add the mail ids that are in your Outlook contacts as well then select the checkbox beside “Also trust email from my Contacts

Step 18: There is another option “Automatically add people I mail to the Safe Senders list” which means that anyone you mail will be considered a safe sender. But this may not be correct all the time there might be a scenario where you have warned someone to stop sending emails. So be cautious when selecting the checkboxes.

 

Add Contacts

 

Step 19: Next tab is Safe recipients, this means if you belong to a mailing list or distribution list, you can add those ids to your Safe Recipients List. Normally it is the To address and if you specify those ids here they will not be treated as junk.

Step 20: You can either import the list of addresses or click on Add button to add the email addresses.

 

Safe Recepients

 

Step 21: The next option is Block senders, the email ids which you consider junk will be seen here. In other words, the addresses present in the junk email folder are reflected here. It also has the same functionalities as the one in Safe senders that is Add, Edit, Remove, Import from file, Export to file

 

Block Sender

 

Note: If you add the same email ids to both the Safe Senders and Blocked Senders list, then the Safe Senders list is considered a priority, and emails from that particular sender will be in your inbox.

Step 22: The last tab is the International. Here you can block the email addresses from different countries or even the emails with unfamiliar languages.

Step 23: Click on the “Blocked Top-Level Domain List” button.

 


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International

 

Step 24: There appears a window with different country names. Say for example you want to block the emails coming from AL (Anguilla) then select the checkbox beside it and click on ok.

 

Top Level List

 

Step 25: If you want to block email encodings then click on the “Blocked Encodings List” button.

 

Blocked Encoding List

 

Step 26: There appears a window where you can select the encoding by clicking on the checkbox beside them and clicking on OK. For example, I have selected Arabic and Baltic encodings so that the next time the emails with these two encodings does not show up in the inbox

 

Select Encodings

 

Step 27: When all the conditions are specified, to save the changes click on Apply and then click on ok and it is done. Now you do not need to spend time checking the junk emails from your inbox.

That’s it! I hope this article is helpful. Thank you!!

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