How to fix Outlook data file cannot be accessed in Windows 10

While working with the Outlook client, you may have seen this annoying error message – “Sending reported error (0x8004010F): Outlook data file cannot be accessed.” while sending multiple files. Apparently, it seems that either the Outlook profile is corrupt or there is something wrong with transferring the files.


ADVERTISEMENT

 

Fix 1 – Create a sample location

1. Open Outlook on your computer.

2. Once you have opened it, click on the “File” and “Info:”

3. On the right-hand pane, click on the “Account settings” and again click on “Account Settings…” to access it.

 

Account Settings Min

 

4. Go to the “E-mail” section.

5. Here, select the email account and click on “Change Folder” to access it.

6. Then, click on “New Outlook Data File“.

7. Next, set any name of your choice for the new data file (e.g. you can name it as “SAMPLE“.)

8. Now, extend the new data file (e.g. “SAMPLE“) and select the “Inbox” subfolder.

9. Click on “OK” to save the change.

10. Once you are back in the ‘Account Settings’ screen, again click on “Change Folder“.

11. Now, at this time select the “Inbox” folder of the correct data file.

12. Finally, click on “OK” to fix the problem.

This will fix your problem for sure.

 

Fix 2 – Create and Use a new profile

You have to create a new profile and use it.

 

STEP 1 –  Find the Data file location

At first, locate the data file location of the Gmail on your machine.

1. Just press the Windows key+R keys together.

2. After that, just write “control” in the terminal and hit Enter.

 

Control Run New Min

 

3. After the Control Panel screen prevails, click on the drop-down beside ‘View by:‘.

4. Then, click on the “Small icons” option.

 

Small Icons

 

5. In order to open the Email setup, click on the “Mail (Microsoft Outlook) (32-bit)“.

 

Mail Setup Min

 

6. Next, click on “Show Profiles…“.

 

Show New Profiles

 

7. Here just select your profile from the box.

8. Then, click on the “Properties” to check it out.

 

Properties Min Min

 

9. Next, in the Mail Setup screens, click on the “Data Files...”.

 

Data Files Min


ADVERTISEMENT


 

10. You will see the data files along with the location on your computer. But one with the tick mark should be the one your current settings is set to.

11. Note down the address of the data file.

 

Sambit Koley Ok Min

 

 

Once you have done that, close the Outlook setup screen.


ADVERTISEMENT

 

STEP 2 – Create a new Outlook profile

Now, you have to create a new Outlook profile and set it the default.

1. Simply, press the Windows key+R keys together.

2. Next, just write “control” in the terminal and hit Enter.

 

Control Run New Min

 

3. After the Control Panel screen prevails, click on the drop-down beside ‘View by:‘.

4. Then, click on you have to select the “Small icons” option.

 

Small Icons

 

5. You have to click on “Mail (Microsoft Outlook) (32-bit)“.

 

Mail Setup Min

 

6. After that, click on “Show Profiles…” to check out the profiles.

 

Show New Profiles

 

6. Then, click on “Add…” to add the new profile.

 

Add Min

 

7. Set the new ‘Profile Name:’ as “NewProfile” or anything according to your choice.

8. Click on “OK“.

 

New Profile Min

 

9. Next, choose the “Manual setup or additional server types” settings.

10. Then, click on “Next” to proceed further.

 

Manual Next Min

 

11. After that, click on the radio button beside the “POP or IMAP”.

12. Again, click on “Next“.

 

Pop Or Imap Min

 

13. In the next step, fill up the left pane according to the specifications. Simply, put up ‘Your Name’, ‘Email address’, set up the Account Type, etc.

14. After that, click on “Existing Outlook Data File:“.

15. Click on “Browse” and go to the location of the outlook file you have noted in Step 1.

 

Exising Outlook Browse Min

 

16. Simply, select the particular data file.

17. Click on “OK” to finally select the file.

 

Open Default Min

 

Now, click on “Next” and proceed through the rest of the process.

18. Once you have finished up setting the Email, tick “Always use this profile“.

19. Choose the “NewProfile” from the list.

 

Always Use This Min

 

20. Click on “Apply” and “OK” to save the settings.

 

Apply Ok Min

 

That’s it! This will set up this new Email data file as your default. Relaunch Outlook and this should have fixed your problem.

 

 

Fix 3 – Change the Delivery location

Try altering the default delivery location of the system.

1. Open Outlook on your computer.

 

Outlook Search Min

 

2. Once it opens up, click on the “File” in the menu bar.

3. Then, click on “Info“.

4. Next, click on the “Account Settings“.

5. Then, in the drop-down options, click on the “Account Settings…” to access it.

 

Account Settings Min

 

6. In the Account Settings, go to the “Data Files” tab.

7. Then, click on “Add…” to add a new data file.

 

Data Files Min

 

8. Now, go to a location of your choice to store the new data file.

9. Name the data file as you like and click on “OK” to finally save it.

 

My Outlook Files Min

 

Once you have saved it, you will be back in the ‘Account Settings’ page.

In the Data Files tab, you will notice your new data file in the list.

10. Select the new data file.

11. Then, click on “Set as Default” to set the data file as default.

 

Set As Default Min

 

Once you have set the data file as default, close the Account Settings.

Check the status of the issue. This should fix your problem.

 

Fix 4 – Own the Outlook Data file

Sometimes the inadequacy of proper ownership of the Outlook Data file may cause this problem.

STEP 1 – Locate the Outlook Data File

1. Right-click on the Windows icon and click on “Run“.

2. Here type “control panel” in the terminal and hit Enter.

 

16 Run Control Panel

 

3. In the Control Panel window, click on the drop-down beside ‘View by:‘.

4. After that, click on the drop-down arrow and select the “Small icons” option.

 

Small Icons

 

6. After that, click on the “Mail (Microsoft Outlook) (32-bit)“.

 

Mail Setup Min

 

7. Next, click on “Show Profiles…“.

 

Show New Profiles

 

6. After that, choose the profile you are currently using and click on the “Properties” to check the properties of the *.pst files.

 

Properties Min Min

 

7. Next, in the Mail Setup screens, click on the “Data Files...”.

 

Data Files Min

 

8. You will see the data files along with the location on your computer. But one with the tick mark should be the one your current settings are set to.

9. Note down the address of the data file.

 

Sambit Koley Ok Min

 

Once you know the address where Outlook stores your data file, close or minimize the Outlook window.

 

STEP 2 – Own the Outlook Data file

1. Open the File Explorer window.

2. Then, go to the location of the Outlook Data Files that you have noted before.

3. Right-click on the outlook data file and click on “Properties” to access it.

 

My Files Props Min

 

4. Here, click on the “Security” tab.

5. Next, click on “Advanced” to change the advanced settings.

 

Security Advanced Min

 

6. You will notice that the current owner of the folder is designated to  ‘TrustedInstaller’.

7. You have to modify it. Then click on “Change“.

 

Change Min

 

8. After that, click on “Advanced“.

 

Advanced Min

 

9. Just, just click on “Find Now“.

10. Here you will find a list of users and groups. Then, scroll down through the list of groups or users and select your user name.

(For me, it is “Sambit” as it is my account name. )

11. Click on “OK“.

 

Find Now Min

 

10. Finally, click on “OK” to change the ownership.

 

Ok

 

11. Then, check the box beside “Replace owner on subcontainers and object“. and click on “Apply“.

 

Replace Containers Min

 

12. Next, you have to give full control of the Outlook Data file to your account.


ADVERTISEMENT

13. Here, click on “Add” to choose a principal.

 

Add Universal Min

 

14. After that, click on “Select a principal“.

 

Select A Principle Add Min

 

15. Again, click on “Advanced“.

 

Advanced Min

 

16. Again, click on “Find Now“.

17. Next, scroll down and select your account name again.

18. Save the change by clicking on “OK” once.

 

Find Now Min

 

19. Again, click on “OK” to add the object.

 

Ok

 

20. Next, check the box beside the “Full control” to give full control of the file to your account.

21. Then, click on “OK“.

 

Full Control Min

 

22. After doing all these steps, click on “Apply” and then on “OK“.

 

Apply Ok Min Min

 

Now, you have successfully owned the Outlook Data file. This should fix the problem.

 

Fix 5 – Repair the Outlook

If nothing so far has worked out, you have to repair the Outlook to fix the issue.

1. First of all, press the Windows key+I.

2. Then, click on the “Apps” to access the app settings.

 

Apps tile

 

3. After that, click on the “Apps & features”.

4. Then, scroll down click on the “Office Proffesional” to select it. Then, click on “Modify” to modify it.

(This name can be different on your machine. Generally it is ‘Microsoft 365‘.)

 

Modify Min

 

5. Click on the radio button beside “Quick Repair“.

6. After that you have to click on “Repair“.

 

Quick Repair Min

 

Now let the Quick Repair fix the issue with the Outlook. This will take a while.

7. If the Quick Repair doesn’t solve your problem, select the “Online Repair” option and click on “Repair“.

 

Online Repair Min

 

Your problem should be solved.

ADVERTISEMENT