14 Best Data Entry Software for PC

Companies depend on data because that’s what’s crucial for getting business. Whether it’s about finding potential clients or keeping the existing database up-to-date, data entry teams are continuously striving to collect accurate data for improving business. However, data is collected in two ways – digitally and manually.

The manual data collection requires hard copies of documents to be scanned and uploaded on the system. That’s when things become challenging because it can be time-consuming and comes with certain limitations.  So, that’s when the data entry tools come to rescue.

These data entry tools work on an advanced technology called OCR (Optical Character Recognition). These are affordable, save time, and streamline the entire process. Since there is plenty of such software available in the market, we have created a master list to make it easier for you to pick the one that suits you the best.

Zoho Forms

Zoho FormsManaging data is no more a hassle with this software as it simplifies the entire process by allowing you to create forms on the web, set email notifications as per your requirement, or administering your data with the built-in apps.


  • Equips with all the essential tools to quickly create a form with dedicated fields for text and formula, etc.
  • It allows you to create your forms in your own way with customized logos, colors, themes or templates.
  • Option to insert forms to web pages and even share them via email, social media platforms, etc.
  • Notifies with email as soon as the form is submitted.
  • Connects your forms Desk programs, CRM, and promotions.

Best of all, it allows you to stay updated on the data, for instance, the total number of sales closed, creating reports, or exporting data.

Price: Plans start from $6.75/month billed annually.


EmailmeformEmailMeForm is another well-known data entry software that helps companies (online and mobile) across the globe to collect data and payments. How does that become possible? By creating a simple form in HTML and a survey maker app that can be done by even the novice.


  • It helps you to create forms compatible with any device.
  • It allows you to link secure merchant services for payments with your forms.
  • Lets you accept credit card payments while on the move.
  • Option to unify the forms with applications to save time and money.

Moreover, offers beautiful designs to adorn your forms, pre-designed templates that can be edited, or option create your own form are among its other important features.

Price: Free version available; Plans start from $9.95/month.

Abbyy FlexiCapture

Abyy FlexicaptureThis is a perfect platform to collect data, process them, verify them, and finally generate and implement accurate data into important processes. This smart data entry software is specially designed to fulfill the demands of the intricate digital companies in today’s set up.


  • It comes in the cloud, on-field, or in the form of SDK.
  • Deploys NLP (Natural Data Processing) technology to automate the finding and collection of data from unorganized documents.
  • Uses SI-supported classifiers with automatic training to automate functions like comprehending, dividing, and mapping the documents.
  • Finds, verifies, and automatically processes important data premises, conditions, and elements based on the business terms and needs.

Besides, it also offers tools and reports to keep a check on the vital parameters.

Price: Plans start at $199/user/one-time.


KapticheThe entire aim of Kaptiche is to minimize expenses and increase efficiency by streamlining the day-to-day operations and cutting down on any inaccuracies while manual entries.


  • Records data located inside the 2D barcodes and runs accurate scans.
  • Supports OMR (Optical Mark Recognition) that helps you easily collect human-marked information from the paper medium.
  • Transforms smartphones into data recording machines for quick data recovery.
  • Deploys OCR to get texts, values (numeric/alphanumeric) from PDFs, email attachments, etc.
  • Identifies human handwriting using ICR (Intelligent Character Recognition) and converts them to useful data.

Auto-learning using Machine Learning, secure encryption for incoming documents, enhancing image quality, compatibility with all major web browsers, or smooth assimilation with different APIs (CRM, RPA, etc.), are among its other major features.

Price: Free trial available; Contact vendor for pricing.


PiesyncUsing this data entry software syncs your customer in both directions on all your business software and devices. It basically helps you save a lot of your time that goes into the manual entry of data. Best of all, this is a code-free platform.


  • Seamlessly integrates with hundreds of apps.
  • It helps you match your contacts in both directions and supports the live processing of fresh and old data.
  • It allows you to create your own settings in 3 easy steps where you can insert your own terms, and executions while mapping your fields in below 5 minutes.

Best of all, it does not require any coding or installation.

Price: Plans start from $$9/month.


SlickpieThis data entry software is better known for its services in managing business overheads that include preparing online bills and invoices, automated data entry, create financial reports and more.


  • It makes it easy to create quotes and valuations, make steady invoices, handle bills, keep a check on overheads or sales tax, and view past transactions.
  • Offers automata data entry for receipts, real-time bank updates, and complete customer support, bank-level security.

It also provides the option to merge bank transactions, view budgetary performance reports, create reminders for late payments, check status on any device, and more.

Price: Free plan available; Upgrade available at $39.95/month for 50 companies.


Data2crmThose who are looking for efficient data entry software can rely on this software for effortless data migration.


  • Makes data migration automated from CRM making it easy and quick.
  • Option to modify the priority for migration and begin the import again for a certain interval.
  • Facilitates migration for any type of data movement.
  • It allows you to import only specific data to the new CRM.
  • Manages relations between the transferred data.
  • Lets you chart the existing and future CRM’s fields in line with your business requirements.

Overall, this fast and responsive program does not just make sure of quick and safe data migration, but it also does not require any expert skills to be used.

Price: Contact vendor for quotes.


TigersheetWith programs like Tigersheet around, business automation is as easy as a cakewalk. It helps you to manage and organize all your messy spreadsheets using its no-code setting that helps you to make a custom business app. Yes, it eliminates the requirement of a developer.


  • It helps you to develop a custom CRM that helps you make sales by interacting with your potential customers, adeptly.
  • It allows you to make and share high-quality invoices with your customers, that help you get quick payments, keep a check on the payments, etc.
  • Lets you share delivery and low stock status with clients.

Moreover, it also provides support for anything custom required by your business, like management of support tickets, timesheets, and more.

Price: Free version available; Plans start from $10/month.

B2W Inform

B2w SoftwareB2W Inform helps you to collect and record quality data, and work on the improvement of coverage of quality, safety, HR, etc. using digital media, mobile devices, and cloud-based programs.


  • It helps you create customizable form templates easily with the drag-and-drop function.
  • Wide coverage power and instant notifications for the form data.
  • It can be used both online and offline using a mobile app.
  • Perfect to be used for managing safety, checking equipment, and in many other construction purposes.
  • Offers data binding to create form fields.

Moreover, it also offers automated approvals and mapping, flexible user interface, and setting parameters to control the form workflow for security.

Price: Plans start from $5500/user/one-time.

Kizeo Forms

Kizeo FormsThis is an application for mobile devices that makes your business digital and keeps you updated on the go. Whether it’s about gathering data from the field or unifying data with different podiums, the program takes control of your business processes effortlessly.


  • It allows you to create forms and share your tailor-made documents by email. Documents can be shared in Word, PDF, and Excel formats.
  • A straightforward and responsive console that helps you keep a check on your team and evaluate the data gathered.
  • It helps you to control your on-field activities straight from the mobile device even when offline.

The program helps you to tailor your forms and reports, automates internal workflows, positively manipulates your data, saves your time, boost productivity, and enhances receptiveness.

Price: Free 15-Day trial available; Plans start from 9.90€/Month billed annually.


IqaptureThis electronic data capture tool that provides live online training and also trains via documents and web seminars. This fully-featured program caters to small to medium companies and startups.


  • Streamlines the methods by which data is recorded, evaluated, and processed thus, saving time.
  • It helps you to create organized quizzes and distribute them across your business to regularize data capture.
  • Keeps a track of who’s handling the data and how using traceability.
  • Offers downloadable templates to be used in the program.
  • It allows you to create continual schedules and allocate managers for intermittent audit trails.
  • Records data even when offline.

Option to upload images or mini videos as powerful evidence, take corrective measures for issues, and updating live KPIs in the form of graphs and charts, are some of its other major features.

Price: Contact vendor for a quote.


PhoenixIt consists of a range of user-friendly tools that helps you to create and install a wide range of tailor-made data entry apps with integrated options for authentication, export and editing facility.


  • It intends to reduce human errors with native authentication functions like data recovery, re-key validation, picking data from search tables, data analysis, and more.
  • It allows you to add powerful features and adaptability to your programs using EntrypointScript that helps you with unlimited customization.

Moreover, it also offers top-level security features important for your business.

Price: Free trial available; Contact vendor for quote.


Data entry is a critical process for any company because that’s the main source of getting business and for its growth. Manual processes have the possibility of human errors that can cause irreversible damage to the company’s revenue and reputation. Therefore, it’s important to take advantage of the latest technology and automate the entire data collection process which ensures that you acquire quality data ready to be executed. This list will guide you with the best data entry software to help you manage and track assets, efficiently and thus, taking your business to new heights.