How To Save all the Gmail Emails To a folder in your PC

Gmail has become a part of life nowadays where in it holds many important information. It can also have sensitive information which you may feel to take a backup of. Before deleting the messages from Gmail if you want to have a copy of them then Gmail has a feature to export the data. There are different methods as well to copy your data, if you need a single or a few emails to be copied to your hard drive it can be done easily, or in case you need bulk emails to be exported it can be done as well. In this article let us see the different ways to export your Gmail emails onto your hard drive.


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Method 1: Save Gmail Emails Using Gmail Settings

 

Step 1: Log in to the Gmail account

Step 2: On the top right side corner, click on your profile

 

Profile

 

Step 3: Click on Manage your google account option

 

Manage Account

 

Step 4: On the left side, click on the data & privacy

 

Data Privacy

 

Step 5: Then scroll down to the right and choose to download your data

 

Download


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Step 6: Deselect all other options and only select the mail option by ticking the checkbox beside it

 

Mail

 

Step 7: Click on All mail data included in the mail section

 

All Mail Data

 

Step 8: In the appeared pop up window, tick the checkbox beside include all messages in mail

 

Include All Messages

 

Step 9: Click on ok

Step 10: In the main window scroll till the end and click on the next step button

Step 11:  In the destination section, select Send download link via email from the transfer drop down. You can also select other options as per your preference from the drop down

 

Send Link

 

Step 8: You can select the frequency of export , file size and file type, etc

Step 9: Then click on create export button. This will export the data and it will be saved.

 

Create Export

 

Method 2: Save a particular Email In A PDF Format

 

Step 1: Log in to the Gmail account and open the email that you want to save

Step 2: Click on the Print all icon at the top right corner of the email

 

Print All

 

Step 3: A pop up window will appear, you can set the destination as save as pdf format and choose other settings

 

Save Pdf

 

Step 4: Click on save. The email will be saved as PDF format

Note: To open the pdf document you will need adobe acrobat reader or pdf reader.

 

Method 3: Using The Outlook You Can Save The Gmail Data On Your Computer

 

Step 1: Log in to your Microsoft Outlook account

Step 2: At the top left, click on file

 


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File

 

Step 3: Click on Add account

 

Add Account

 

Step 4: On the Auto Account Setup page choose email account then enter your name, Gmail address and your Gmail password (or the app password), and then click on next

Step 5: Click on finish and your Gmail will reflect below your outlook account

Step 6: On the top left click on file, then choose open & export from the left

 

Open Export

 

Step 7: Click on import/export

 


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Import Export

 

Step 8: In the choose an action to perform dropdown, select export to a file then click on next

 

Export File

 

Step 9: In the create a file type select Outlook Data File (.pst) then click on next

 

Pst File

 

Step 10: Select the account you want to export by choosing the name or email address of your Gmail account, and make sure to select the Include subfolders check box

Step 11: Click on next

Step 12: Choose the path where to save the exported files

Step 13: There are options to select with respect to the duplicate items, so choose the one you need by clicking on the radio button beside them

Step 14: Click on finish

Step 15: There will a pop up box asking for optional password. You can either specify the password or just click on ok

Step 16: And the data will start to export and you go to the specified path [Step 8] to check if the files are exported. It will be in the .pst file format

That’s it! I hope this article is helpful. Thank you!!

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